Board Positions

About the Board

The Grovenor Community League board is elected each year at the Annual General Meeting held at Grovenor Hall. Watch the Grovenor Update and the sign outside of Grovenor Hall for the meeting dates. All Grovenor residents are invited to attend to hear what the past year has seen for our community, nominate and elect the board for the upcoming year, and meet some neighbours. Below is a description of all the current board positions and their responsibilities. If you or anyone you know would be interested in any of these positions please be sure to attend this year's AGM and contact any current board members with questions.

President
RESPONSIBILITIES

Preside at all meetings.
Be an ex officio member of all committees, except the Nominating Committee.
Nominate a Director to stand in for the President when the Vice-President is unavailable.
Delegate duties whenever possible.
But act as a clearinghouse and coordinator. Know as much as possible about directors’ duties. Support and encourage them. Find assistance for overworked directors. Know who can do what when someone else cannot.
Write a message for the newsletter that praises volunteers, encourages people to want to help out, communicates about the major issues, illuminates the big picture and yet does not sound too political and scary.
At least once a year, recognize volunteers in some special way.
Represent community league to City Departments. Appear at City Council when necessary.

Vice President
RESPONSIBILITIES

Work with President and board members on community league common goals.
Assume duties as assigned by President.
Assume duties/responsibilities of President in his/her absence.
Orient and make feel comfortable new/existing board members.

Treasurer
RESPONSIBILITIES

Balance both casino and general accounts.
Pay all outstanding bills.
Prepare a budget report and Treasurer’s report on a monthly basis.
Update members on any decisions that need to be made i.e., term deposits.
Pay rink and hall personnel
Fill out any reports, forms, or grants that need to be done.
Invoice advertisers.

Secretary
RESPONSIBILITIES

Be responsible for the recording, distribution and care of minutes, agendas for meetings and other records as required. Distribute via email or hard copy to board members and copy to the EFCL.
Handle correspondence and group documentation, present at meetings.
Issue notices of meetings.

Social Director
RESPONSIBILITIES

Responsible for all matters pertaining to social events
Managing social media sites
To create social opportunities that help the people of Grovenor create friendships, relationships and connections. This strengthens Grovenor community and enhances the league.

Program Director
RESPONSIBILITIES

Responsible for all programs determined by the league.
To create educational enrichment programs, generated by the interests and needs of Grovenor community.
To spark interest and motivation to create friendship and support networks on an individual level in the community and by extension, enhance community mindedness.
To take direction and inspiration from Grovenor community and facilitate the creation of appropriate and realistic programs and events, using local resources when possible. “Community-centered and community-managed”.

Newsletter Editor
RESPONSIBILITIES

To compile an attractive and aesthetically pleasing newsletter for community circulation.
To procure copy to “highlight” community programs and services and to inform the community of the day-to-day affairs of the Board.
To recruit advertisers to show the support of community businesses and to off-set the cost of newsletter production.
To arrange for printing of the newsletter (drop-off and pick-up).
To arrange for distribution of the newsletter by counting them out, dropping them off and providing support to volunteers.

Sports Director
RESPONSIBILITIES

To organize sports opportunities within the community
To register and organize participants
To maintain the League memberships in associations through which sports can be offered to the community
To promote the sport opportunities within the community

Membership Director
RESPONSIBILITIES

To be responsible for the organization, timing, and completion of the annual membership drive
Record and maintain membership lists and other records pertaining to membership
Be available as required to sell memberships
Provide membership list to Executive within 60 days of the new membership year
To compile electronically an email list of members, with permission.

Civics Director
RESPONSIBILITIES

To advocate on behalf of the interests of Grovenor residents as a whole in matters concerning politics, law, or development
To educate residents on possible projects/changes with potential impacts to Grovenor
Engage politicians, media, and civil servants when and where necessary to voice Grovenor’s interests and concerns.
Monitor all development permits within the neighborhood.

Facilities Director
RESPONSIBILITIES

Manage, record, and receive payment for hall rentals
Be available as required to show the hall to perspective renters
Be available when necessary to check hall condition post-rental
Oversee maintenance and repairs
Hire and manage the Custodian, and Hall Personnel

Neighborhood Watch Director
RESPONSIBILITIES

Liaise with police services and other safety and crime prevention organizations
Communicate with residents to inform them of pertinent information
Organize community crime prevention education opportunities as necessary

Communications Director
RESPONSIBILITIES

Overseeing social media & website content
Liaising with the newsletter director.
Ensure that our community is informed and engaged.

IT Administrator
RESPONSIBILITIES

Update the Grovenor Community League Web Site as required
Manage the TELUS Fiber Access and Hall Wi-Fi networks
Setup and Monitor the Community League Security Cameras
Managing the Hall and Rink Access Policies
Google Workplace Administrator Responsibilities

Directors at Large
RESPONSIBILITIES

Assume ad hoc duties at the discretion of the Board